10 Office 365 Features You Need to Know About

Office 365 has a wealth of features to help improve your productivity. The solution’s functionality is so rich that there may be a number of features that even those who have used the program for years are unaware of. In this blog, we list a variety of features that you may want to consider adding to your list of frequently used Office 365 functions.

1. Co-authoring in real time for Word, Excel, and PowerPoint

This function allows you to view changes made by co-workers as they happen in some of Office 365’s most popular apps. You can save your files to OneDrive or SharePoint, allowing colleagues to work with you. Office 365 allows you to share files straight from the app you are working in using the integrated sidebar.

2. Talk with Colleagues whilst in Office 365 apps

The Skype in-app integration now available in Office 365 allows you to talk or share screens with co-workers whilst you are in an app. After closing the application, you can continue the discussion using Skype.

3. Send links to files rather than the entire file

For years the bane of sharing files has been the difficulties encountered when trying to send large files via email. Now, you can upload files to the Office 365 cloud and then send a link to the file in an email. Those you send the links to will have editing permission granted automatically by Office. You can also change permissions at any time if you like.

4. Turn data into a map in Excel

Using Power Map allows you to create interactive data visualisation maps. This enables you to take rows of data and make them appear in the form of a 3D interactive map. Data can be filtered with three different filters: List, Range, or Advanced.

5. Edit and convert to PDF

Once you’ve finished the editing process you can convert your document, spreadsheet, publication or presentation into PDF format. The Save as PDF feature is integrated into the apps themselves. You can also edit PDFs by converting them into Word documents, thereby avoiding any issues associated with pasting content from a PDF into Word for editing.

6. Work offline

With OneDrive synced to your device it’s easy to work on files offline. Once you have reconnected to the Internet, the new versions you have worked on are uploaded automatically to storage. These new versions will then be sent to other connected devices.

7. Work at any time or place from any device

Office 365 comes with Office Web Apps that allow you to work on cloud files anywhere you are connected to the Web as long as you have an up-to-date browser. This can be done even without installing Office software on your computer. You can also use these apps on your tablet or smartphone if desired once you have downloaded them to your device.

8. Team workflow organisation with Office 365 Planner

This new feature allows you to plan workflows and enhance collaboration. You can layout plans, assign tasks, share files, and establish timelines and add status updates. All of this is performed via email notifications and visual dashboards.

9. Automatically de-cluttering email inbox

The clutter feature provided by Microsoft uses your mailbox rules for the purpose of automatically organising your email in such a way that the highest priority message are the ones available for you to view first. The Clutter folder holds email that is more suitable for viewing at a later time.

10. Use your mouse icon as a laser pointer

If you forget your laser pointer there is no reason to worry, you can use your mouse icon for a presentation instead. Just enter into presentation mode and then hold Ctrl and the Left-Click mouse button and your mouse cursor will be replaced by a laser pointer.


The sheer number of apps included in Microsoft’s Office 365 bundle makes it a powerful solution for enhancing your company’s productivity. The solution’s feature set is by no means stagnant – new apps are added and old ones upgraded on a regular basis. Using some or all of the features outlined above can help you improve your efficiency by making the most of the bundle’s robust functionality.